NOTICE OF VACANCY

Jackson Madison County School System

Deadline: Until Filled

TITLE: Assistant Administrative Secretary

REPORTS TO: Department Supervisor

SUPERVISES: N/A

TERM: 12 months (260-day calendar), Non-exempt

JOB GOAL: To ensure the smooth and efficient operation of the assigned office so that the office's maximum positive impact on the education of children can be realized.

QUALIFICATIONS AND TRAINING:

• High School Diploma or GED
• Post-secondary training, associate degree or higher preferred
• Three (3) years of relevant work experience preferred
• Must be able to lift 20-30 pounds.
• FBI/TBI Fingerprint/Background Clearance every five (5) years
• Alternatives to the above qualifications as the Superintendent might find appropriate and acceptable

EVALULATION: Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel.

PERFORMANCE RESPONSIBILITIES:

1. Greets office visitors courteously, determine their needs, and offer assistance or direct them to the appropriate person.
2. Answers office telephones courteously and then follows-up appropriately.
3. Receives and processes incoming mail.
4. Maintains a current and accessible filing system.
5. Types and/or duplicates all correspondences, reports, documents, or purchase orders as requested.
6. Performs any bookkeeping tasks associated with the specific location.
7. Obtains and assembles pertinent data for reports and meetings.
8. Orders and maintains office supplies as needed to operate office efficiently.
9. Maintains office in orderly manner.
10. Performs such other office related duties as assigned by the department administrator.

The Jackson-Madison County School System (JMCSS) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.